Stop losing money on
pool heating
PoolPilot automatically controls your pool heaters, blocks unpaid usage, and recovers costs from guests. Built for vacation rental managers.
Integrates with your existing systems
Managing pool heating is a nightmare
If you manage vacation rentals with pools, you know these problems all too well.
Guests run heaters 24/7
Guests crank up the heat and leave it running for their entire stay—costing you $30-50+ per week in energy.
Hours of manual checking
Logging into 10+ different pool apps every day to check temperatures and turn off heaters wastes man hours every day.
You eat the cost
When guests blast the heater or it is left on between stays, there's no way to recover those costs. It comes straight out of your margin.
One dashboard to control it all
PoolPilot gives you complete visibility and automated control over every pool in your portfolio.
See every pool at a glance
Instantly view all your iAqualink and Pentair pools in one place. Quickly spot pools that are out of sync, heating when they should not be, or running unexpectedly—and make corrections in seconds.
- Real-time temperature monitoring
- Multi-brand support (Pentair, iAqualink, Hayward)
- One-click heater override
- Automatic sync with your PMS reservations
Let guests pay for what they use
Guests can easily purchase pool heating during their stay through a simple, branded interface. They get convenient control, you get paid—automatically.
- Branded guest portal with your logo
- Stripe-powered payments with instant payouts
- Simple pool & spa controls for guests
- Automatic heating shutoff at checkout
How it works
Get set up in minutes. Start saving immediately.
Connect your PMS
Sync reservations from Guesty, Hostaway, or other platforms
Link pool systems
Add your iAqualink or Pentair pool credentials
Set your rules
Configure pricing, automation rules, and guest access
Guests pay
Stripe handles payment collection and payouts
Sit back
PoolPilot automates heater control and billing
Everything you need
Purpose-built for vacation rental managers with pools.
Unified Dashboard
Monitor all pools across brands in one place. No more logging into 10 different apps.
Smart Automation
Automatically disable heating when guests check out. Re-enable for the next arrival.
Guest Payments
Let guests purchase heating through Stripe. You set the price, we handle the rest.
PMS Integration
Sync with Guesty, Hostaway, and other platforms. Reservations flow in automatically.
Usage Analytics
Track heating costs, guest purchases, and energy savings across your portfolio. Get alerts when a heater isn't working properly to avoid problems with guests ahead of time.
Access Control
Block unpaid heating usage. Guests only get access when they've paid.
How much are you losing each month?
Adjust the sliders to match your situation and see the real cost of manual pool management.
Your Situation
Total pools in your portfolio
Daily chance a guest uses heater without paying
How often you check pool systems
Days between guest checkouts
% of heaters left running after checkout
Energy cost per hour of heating
Monthly Cost Breakdown
Without PoolPilot
$0
lost per month
With PoolPilot
$0
saved per month
Annual Savings Projection
$0
ROI Timeline
Immediate
Trusted by property managers
“Before PoolPilot, I was spending hours every week logging into different pool apps only to have heaters left on and pools not warmed in time for guests. Now everything is automated and our heating revenue has increased. It's been a game changer.”
“The ROI was immediate. First month we recovered over $2,000 in heating costs that we used to just eat. The pools take care of themselves now. I don't know how we used to operate without PoolPilot.”
Frequently asked questions
Which pool systems do you support?
We currently support iAqualink, Pentair systems, and Hayward OmniLogic. If you have a different system, reach out—we're always adding new integrations.
How does guest payment work?
When a guest wants to heat the pool, they visit a simple payment page (linked from your guest guide). They pay via Stripe, and the funds go directly to your connected Stripe account. You set the pricing. We also have options to import paid pool heating from your PMS.
What if a guest doesn't pay?
No payment, no heating. PoolPilot blocks heater access until payment is received. Guests can still use the pool—they just can't turn on the heater without paying.
How long does setup take?
Most managers are up and running after a short onboarding call. Connect your PMS, add your pool system credentials, configure your pricing, and you're done.
What PMS platforms do you integrate with?
We integrate with Guesty, Hostaway, Hosftully, Track, Streamline and several other platforms. We're adding new integrations regularly—contact us if you use something else.
What about technical issues with the pool systems?
We have advanced analytics monitoring the pool/spa heaters in the background. If something looks unusual, you will receive a notification so you can inform your pool man.
Ready to stop losing money?
Schedule a 30-minute demo and see how PoolPilot can work for your properties.
Book a Demo via Calendly